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The Borough of Lansdowne Pennsylvania The Borough of Lansdowne Pennsylvania

Lansdowne Borough Council Business Meeting
Wednesday – October 6, 2004

The Lansdowne Borough Council Business Meeting was held on Wednesday,
October 6, 2004 at 7:30 PM in Borough Hall. Present were President Council, Mrs. Fryer, Mr. Borgman, Mr. Lee, Mr. Smith and Mr. Wayne. Also in attendance were Mayor Young, Borough Manager Forrest, Borough Engineer Bevilacqua, Borough Solicitor Scott, Borough Secretary Henry, Police Chief Kortan and Deputy Fire Chief Glenn Weiss. Ms. Hill, Treasurer Asciutto and Fire Chief Young were absent.

Minutes – Mr. Smith moved to approve the minutes of the September 1, 2004 Business Meeting of Borough Council as submitted by the Secretary. Mrs. Fryer seconded and the motion carried unanimously.

Visitors

John Callaghan 13 W. Greenwood Avenue. Mr. Callaghan asked who would be financing
the Redevelopment Plan. President Council stated that any development of a particular property under this plan is private and not publicly financed. Mr. Callaghan asked when the redevelopment would start. President Council stated that matters are moving forward with several developers expressing interest in various Borough properties.
Mr. Callaghan questioned a zoning variance request for 55 E. Baltimore Avenue. President Council stated that Borough Council had taken no position regarding this property.
Mr. Callaghan suggested that a twice weekly winter trash pickup was not necessary. Mr. Smith stated that this matter is being discussed in budget meetings and that pickup frequency and costs will be analyzed. President Council invited Mr. Callaghan to attend the next budget meeting to be held on October 14th. Mrs. Fryer stated that the cost of privatizing trash pickup is also being investigated.

Edith Bassie 70 Sayers Avenue – Mrs. Bassie thanked whoever was responsible for removing a large trash can in front of Hayes Park.
Mrs. Bassie stated that some new residents who have moved into her neighborhood are leaving debris in the back driveways and blocking access for the other neighbors.

Reports and Discussions

A. Treasurer’s Report – There was no report given in Mr. Asciutto’s absence.

B. Borough Engineer’s Report – Mr. Bevilacqua reported on the following items:

  1. 2004 Road Program Update: The first payment request was in the amount of $69,803.92 with a 5% retainage. Mr. Bevilacqua stated that approximately $12,000.00 had been saved on this project.
  2. Clover Avenue Storm and Sanitary Sewer Project Update: The amount of the contract was $211,940.83 and awarded to Geyer Construction, Inc. The second lowest bidder was Carusone Construction, Inc. in the amount of $323,085.00. Mr. Bevilacqua stated that Geyer incorrectly priced one line item (the base concrete @ $10.00/sq. yd.). Mr. Bevilacqua stated that Geyer realized the mistake but would honor the price. Mr. Wayne stated his concern about how the job could be finished for a third less than the other bids and feared that many change orders would be forthcoming to cover unanticipated items, thereby driving up the cost. Mr. Bevilacqua stated that any change orders appearing on a contract are justifiable for unforseen conditions and the price of a change order is determined by the line items. Mr. Wayne asked if a different alternative could be used in the bidding process, i.e., dividing the project into two different projects with each project having its own bid. Mr. Bevilacqua stated that only one individual dealing with the entire scope of the process is desirable in order to avoid additional costs that may arise with multiple contractor disputes. Mr. Lee expressed his concern about the reliability of a contractor who submits bids with several errors. Mr. Bevilacqua stated that the engineers and inspectors check to see that everything is in order. Mr. Bevilacqua stated that he knew of no adverse references regarding Geyer.
  3. 56 S. Union Avenue: The final restoration of the sidewalk and curb is being done and the site work will be completed next week.
  4. 132 Bartram Avenue: The site work is now complete.
  5. 20th Century Club: The contract has addressed punch list items and there was a question of some damage to the outside railing. A touch up would cost $700 on site; off site would cost $2,000 for repairs. It was suggested from a legal standpoint to go with the $700.00 estimate.

    Mayor Young brought up the question of water in the basement. Mr. Bevilacqua stated that window wells were needed to deflect water runoff from the sod buildup.

C. Solicitor’s Report – Mr. Scott stated that under the Pennsylvania Opens Records Act, a response is required within five days when a written request is submitted to the Borough. Mr. Scott suggested adopting a resolution setting forth a policy for correct procedure. The penalty is $300/day for any procedural errors and would be the Borough’s obligation. Mr. Scott stated that if adopted, someone should be designated at the staff level to handle the requests.
Chief Kortan stated the Borough could charge a redaction fee for certain requests. Mr. Smith stated that the Finance and Administration Committee will discuss this matter during the October 14th meeting.
Mr. Scott reported the results from two summary appeals: A contractor was found guilty of unworkmanlike procedures cited by the Borough and a woman was found guilty on 14 parking tickets at Stratford Court.

D. Borough Manager’s Report – Mr. Forrest asked for Borough Council’s permission to have the Conservation District start preparing the grant documents for the stream bank restoration and dam removal at Hoffman Park. Mr. Forrest stated that this will improve the water quality and fishing at that site. There was no objection raised by Borough Council.
Mr. Forrest stated that ladder truck bids are due by October 12th.
Mr. Forrest stated that a Planning Commission meeting will be held on October 21st at 7:30 and the Lansdowne Center will be a topic of discussion.

E. Police Chief Kortan – Chief Kortan had no formal report.

F. Fire Chief Young – Deputy Fire Chief Weiss gave the Fire Company report for August: 37 alarms, 21 hours 51minutes time in service and 415 fire fighters responding. Mr. Smith stated that Mr. Weiss had presented him with a check for $8,714.70 as a partial payment for the fire siren.

G. Mayor Young – Mayor Young stated that the Eastern Delaware County Womens’ Club will be coming to next month’s general meeting to proclaim a National Business Womens’ Week.
Mayor Young stated that a No Place for Hate candlelight vigil will be held on
October 17th, 7:00 PM, proceeding from the Methodist Church to the Borough Green.
Mayor Young stated she is still awaiting word from Governor Rendell regarding a meeting.
Mayor Young stated that Senator Anthony Williams is sending $3,300 to pay for the talking crosswalk signal at Lansdowne and Baltimore Avenues.
Mayor Young stated that Eddie Kosta has made Eagle Scout and will be honored at a 2:00 PM ceremony on October 24th at the 1st Presbyterian Church.
Mayor Young stated that the Friendship Circle will be holding their annual membership drive from October 1st through January 31st.
Mayor Young stated that she had received a response from the Women’s Law Project.

COMMITTEE REPORTS

H. President’s Report – President Council stated he received award letters from the Delaware Valley Regional Planning Commission: one for $55,000 and one for $64,000 to the COG for a redevelopment planning zoning overlay and corridor street scape transit and traffic concept design for the Baltimore Avenue corridor. President Council stated that the Borough was turned down for the $30,000 grant regarding the feasibility study to widen Union Avenue.
President Council stated that a letter had been sent from Representative Micozzie to Tom Judge regarding the wood piles at a Union Avenue site.
President Council stated that some action was needed on the parade ordinance.
Mr. Lee moved to table the parade ordinance. Mr. Smith seconded and the motion carried unanimously.
President Council stated that a joint Planning Commission meeting will be held tomorrow at 7:00 PM in the East Lansdowne Borough Hall.

I. Municipal Services – Mrs. Fryer stated that her items had already been discussed.

J. Finance and Administration – Mr. Smith stated that the next 2005 budget meeting will be held on October 14th at 7:00 PM.
Mr. Smith stated he would be meeting tomorrow with an insurance vendor to discuss workers compensation insurance and a building services package, as well as better health insurance rates.
Mr. Smith asked that the application for capital financing be submitted by the end of the week.
Mr. Smith suggested that the impending vacancy of President Council be posted on the Borough’s web site so that interested parties could respond. President Council stated that he expects to remain Borough Council President until December 31, 2004, barring any unforseen circumstances.

Mr. Smith moved to waive the fee for the Union Athletic Association 100th anniversary dinner on October 9th at the Twentieth Century Club. Mr. Wayne seconded and the motion carried unanimously.

K. Community Development – Mr. Borgman reported that he attended a seminar regarding the importance of historic preservation and the mechanics of the Main Street Program.
Mr. Borgman stated that many volunteers will be needed to get this program up and running. Mr. Borgman stated that some flexibility would be needed regarding the historic preservation issue and the impact of conforming to modern codes.
Mr. Borgman reported that the Zoning Hearing Board denied the application on the Barksdale building and approved the variance for 55 E. Baltimore Avenue. Mr. Lee voiced his concern regarding the lack of parking spaces at 55 E. Baltimore Avenue
Mr. Borgman stated that the next meeting of the Community Development Committee will be held on October 12th, 7:00 PM.

L. Public Safety – Chief Kortan stated that Ms. Hill is proposing to get a concept on board and incorporate low cost items for the Scottdale Road project. Chief Kortan stated that a rubber traffic calming device would cost approximately $3,000 per unit and that two devices are being considered for installation next spring.

M. Economic Development – Mr. Wayne stated he would be making a motion to file a proposal for funds on the Main Street program. Mr. Wayne stated that the 2005 contribution would be $20,000, topping out at $40,000 in 2009.

N. Parks and Recreation – Mr. Lee reported that the Recreation and Parks Board had voted unanimously to open Reservoir Park and that no large safety issues exist that would prohibit its opening. Chief Kortan expressed concern about someone falling down certain sloping areas. Mr. Lee stated that various types of barriers will be investigated.
Mr. Lee stated that specs need to be written up for the pending grant money for Interboro Park. Mr. Lee stated he would like to have a neighborhood town meeting to discuss Interboro Park issues and would like some Borough Council members to attend the meeting.
Mr. Lee stated he had one personnel issue to discuss in Executive Session.

Old Business – None.

New Business


Mr. Smith moved to approve bills for the period. Mr. Borgman seconded and the motion carried unanimously. Mr. Wayne questioned a $15,000 protective gear item. Mr. Forrest stated it was for this year’s fire company suits.
Mrs. Fryer moved to install new signage designating entrance to Hoffman Park commencing at the first stop sign from Baltimore Avenue to and including the second stop sign from Lansdowne Avenue, park speed limit, caution signage and two traffic calming devices at designated locations on Scottdale Road. Mr. Smith seconded.
Mr. Wayne moved to amend the previous motion by removing the word "two" regarding the traffic calming devices. Mr. Smith seconded and the motion carried unanimously.
Mr. Wayne moved to approve resolution No. 2004-22, a resolution of the Borough of Lansdowne authorizing the filing of an application through the Main Street program for funds from the Pennsylvania Department of Community and Economic Development. Mr. Smith seconded and the motion carried unanimously.
Mrs. Fryer moved to award contract No. 111, Clover Avenue Sewer Reconstruction, to Geyer Construction Company for an amount of $211,940.83 based on estimated quantities. Mr. Borgman seconded and the motion carried 5-1 with Mr. Lee casting the opposing vote.
Mr. Borgman moved to approve ordinance 1200, an ordinance of the Borough of Lansdowne amending provisions of the Lansdowne Borough Code for the purpose of increasing the number of members of the Planning Commission from five (5) to seven (7). Mr. Wayne seconded and the motion carried unanimously.

Mr. Wayne moved to adjourn to Executive Session to discuss three personnel matters and two litigation issues. Mr. Smith seconded and the motion carried unanimously. The meeting adjourned to Executive Session at 9:50 PM.
There were no motions made upon reconvening to Public Session.
Mrs. Fryer moved to adjourn the meeting, seconded by Mr. Smith. The motion carried unanimously and the meeting adjourned at 11:30 PM.

Respectfully submitted,
Barbara Ann Henry
Borough Secretary

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