Parks and Recreation Board
Regular Meeting Minutes
October 19, 2009
The meeting began at 7:05 p.m. at Borough Hall. Present were Sherry Spinnraker, Mike Mills, Dawn Haussler, Bob Bartmann, Khalil Shearlds, and Jeannette Rheinhart. Also present: Jeri Staiber, Lansdowne’s Recreation Director, and Joe Urban, Council liaison.
2. Minutes from September were accepted.
3. Task List (projects updated on Task List or included below)
4. Borough Council Report (Joe Urban)
- 4.1 Vacancy on Board – all inquiries to be forwarded to Joe Urban for review.
- Action Item: Joe to contact Martha Peachy to see if she is still interested.
- 4.2 2010 Budget – currently being reviewed by the Council Finance Committee. Board should know what the 2010 budget will be for the November meeting.
- 4.3 Gladstone Parklet Plan – Eloise Murphy of the Greater Gladstone Civic Association presented the Master Plan for the Gladstone island to the Recreation Committee. The opinion was favorable, but there are ADA access issues that will need to be addressed.
- 4.4 Gladstone island water access – With Nick Miccozzi’s facilitation, Aqua PA installed the water spigot behind the holiday tree.
- 4.5 Reservoir Park repairs – Dave Williams is moving the project along (Phase 1 of Master Site Plan). The soil test results were good.
5. Recreation and Park Budget Review
Cap Reserves vs Maintenance & Repairs – Sherry submitted the 2010 budget which totaled $123,000, but at the budget meeting it was decided that $115,000 of the Board’s requests actually fell under maintenance and repairs.
- All court resurfacing – Finance Committee determined court resurfacing to be maintenance and repairs.
- Reservoir Park Phase 2 – Determined to be maintenance and repairs.
- Belmont Park bollards – Determined to be the only cap expense (unless we are just replacing a few of the missing/broken bollards, in which case it would be maintenance and repairs.) As we have $20K left in cap reserves, the Board discussed whether to move forward with the bollards. Discussion tabled until 2010 budget is determined.
6. Correspondence / Community Concerns
- 6.1 Jeri reported that the new neighbor at the entrance to Marlyn Park did not like the tone of the letter that the Borough sent to her regarding her pruning of the shrubs the Borough planted at the border of the park/her property line. She claimed that the shrubs were pruned without her direction or knowledge.
7. Special Project Reports 2009 – One-time or Reoccurring
- 7.1 Park Day recap – Approx. attendance: 100 kids, 60 adults. Was a success overall. Good to have Boys & Girl’s Club oversee the snack stand. Would be great to get volunteer Girl Scouts or art class to do the face painting to possibly lower cost.
- Action item: All – need to discuss the rescheduled Movie Night date by Jan. 2010 for April/May 2010.
- Park Clean-up/Appreciation Days – If Board decides to schedule these days for 2010, it was agreed that it would be good to focus on parks where resident participation is highest (Marlyn, Belmont). Specific projects should also be planned for these days.
- Action item: All – discuss for 2010.
- Park Permit Policy – Board briefly discussed and agreed that there should be no permits issued for larger parties of 150 people. Discussion to be continued.
- Action Item: Sherry to research other boroughs’ policies.
8. Recreation Department Park Management
2010 Budget – Sherry noted that between maintenance and cap expenses, the Board requested $123,000 for the 2010 budget. Once budget has been approved and amount is known, Board can decide how to allocate cap reserves funds and work on priorities for the funding as Council requested.
2010 meeting locations – To be decided in November/December.
2010 Calendar –
- Movie Night – reschedule for April/May 2010.
- Spring Egg Hunt
- Park Day
- Lansdowne Farmer’s Market / Earth Day
Belmont Park plans – Bob presented the sketch plan that he had drawn up as one of three projects submitted to Delaware County for possible review/funding.
- Belmont is 2.2 acres, 770 feet long by 170 feet deep, and has a number of encroachments/intrusions from neighbors
- The bollards that we have discussed replacing run down the center of the street (paper street). Could use berms instead of bollards to separate street from park.
- Site starts with 4% steep slope, becomes more gradual, and then moves into vernal stream area. Could reduce the 4% slope to 2% to install grass court and terraced play areas.
- There are ‘seeps’ in the spring and the water moves down into a wetland area (which would likely be protected)
- Bob noted that the park does not have anything for adults, and that it is hard to unify it in planning (he drafted a concept with a ‘central spine’ that would have a pathway that would be ADA accessible.)
- Need solution for runoff – could extend storm sewer and place another catch basin. Jeri noted that the Borough is looking into street solutions for the washout that occurs with the gravel street bed.
Calendar of Events
Recreation & Parks Board Holiday party/meeting – rescheduled for December 14, 2009.
Recreation and Parks Board Budget Report / Additional Items, Jeri Staiber
- Jeri distributed budget reports.
- Jeri handed out flier for clean up/removal of invasives around Darby Creek at Hoffman, rescheduled for 10/24/09.
- Jeri noted that the next stage of tree planting along Baltimore Pike will occur on November 21 at 9:00am and encouraged Board involvement.
Park Usage Request
Next Board Meeting – Monday, November 9, 7:00p.m. at Borough Hall (rescheduled due to Marlyn Park Master site planning meeting scheduled for 11/16/09)