Parks and Recreation Board
Regular Meeting Minutes
August 16, 2010
The meeting began at 7:00 p.m. at Borough Hall. Present were Sherry Spinnraker, Mike Mills, Dawn Haussler, Khalil Shearlds, and Jeannette Reinhart, Jim Simmons, Kathryn Baranackie, and Eugene Dixon. Also present: Barb Silzle, Lansdowne Borough Council Environmental Committee and Bill Johnson, Lansdowne Public Works Department.
2. Minutes from July – July 2010 Meeting Minutes approved pending changes and additions noted by Ms. Reinhart and Ms. Silzle to #3, #5.1 and #6.8.
3. Borough Council Business
- 3.1 Recreation Director – Ms. Silzle noted that Council has yet to approve the applicant for the Recreation Director position. They are looking for someone with park and green space experience, as well as grant writing experience.
4. Recreation and Park Budget Review
- 4.1 Court resurfacing – Final pricing to repair/resurface the courts at Hays and Interboro is $16,495. The work is to occur before December.
- Action item: Ms. Spinnraker to follow up with Mr. Totaro regarding timing so information can be posted on the borough website, and signs posted at the parks.
- 4.2 Other uses for remaining funds for 2010 – Approximately $13,000 has been spent to date and along with the $16,495 expense for resurfacing/repairing Hays and Interboro’s courts, there is approximately $7,000 remaining for fiscal 2010. Possible uses for remaining funds:
- 4.2.1 Reservoir Park entrance repair
- 4.2.2 Sycamore Park fence repair/replacement
- 4.2.3 Hoffman/Interboro bleachers (or supplies to LBGC to rehab, see 6.9.2, below)
- 4.3 2011 Budget – Action item: All Board members to review their park’s needs so that budget priorities for 2011 can be discussed at September meeting.
- 4.4 Tree maintenance budget for 2011 – Action item: Mr. Kelly to ask Tree Advisory Board for list of ‘dangerous trees’ in all parks/green spaces that may need work/removal in 2011.
5. Community Business
- 5.1 Marlyn Park tree removal – Ms. Reinhart noted that one tree had been removed from Marlyn Park, but another was only partially removed. A Marlyn Park neighbor had asked whether the second tree will be completely removed.
- Action item: Ms. Spinnraker to inquire about the complete removal of the second tree.
- 5.2 Recreation and Parks e-mail address – Ms. Spinnraker noted that it would be a good idea if the Recreation and Parks Board had an e-mail address so that the community could contact us.
- Action item: Ms. Spinnraker to request e-mail address from Borough Manager
- 5.3 Permit for group at Reservoir Park – A group that organized a animal-friendly park clean up at Reservoir requested a permit. Ms. Silzle reported that the event went well.
6. Special Project Reports 2010 – One-Time or Reoccurring
- 6.1 Park Day preparation –
- 6.1.1 Recycling information/display – Ms. Baranackie offered to put a recycling display together. Action item: Ms. Baranackie: display, Ms. Silzle to forward recycling flier.
- 6.1.2 Event assessment and surveys – Action item: Ms. Spinnraker to ask Betsy to make copies
- 6.1.3 Portable toilet cleaning and key to pavilion – Action item: Mr. Dixon to follow up with LBGC to have portable toilet cleaned before event and obtain key to pavilion.
- 6.2 Meeting with Borough Manager – Ms. Spinnraker met with Mr. Totaro:
- 6.2.1 Belmont tree – A tree that fell was removed from Belmont. The light that was broken may be covered under insurance for storm damage.
- 6.2.2 Grant for lighting – Mr. Totaro applied for a grant for LED replacement street lights. If there are extra funds, lights in the parks may be replaced with LED lights. It was also mentioned that the historic lantern-style lights from Gladstone Manor might be reused in the parks.
- 6.2.3 Belmont fence – The Codes department was asked to check into whether fence post recently installed accurately designates boundary.
- 6.2.4 Marlyn Park sitting wall – In response to the question about placement of safety bollards at the end of the street at the left of the entrance to Marlyn Park, Mr. Totaro reported that engineers had inspected a crack in the nearby sewer pipe and that a 42” cinder block sitting wall will be built at that location. Fencing will be put up where there is a hole in the existing fence. These improvements will come out of the liquid fuels budget, not the Recreation and Parks budget.
- 6.2.5 Reservoir Park improvements – The improvements to the stream bed are currently in the permitting phase with the County.
- 6.3 Park usage – policy revision – tabled
- 6.4 Park permit policy – tabled
- 6.5 Consequences for littering in parks – Mr. Johnson noted that the rims had been taken down for one week due to the amount of trash around the basket ball courts at Hoffman, Belmont, and Interboro. Signs were posted that said “Clean up and you’ll get your rims back.” After the court users started picking up the trash, the main rims were replaced.
- 6.6 Hoffman Park tennis courts – Last year Ms. Staiber noted that we had purchased crack filler for the tennis courts.
- Action item: Ms. Spinnraker to ask Mr. Totaro whether fixing the cracks can be done in-house
- 6.7 Survey results – tabled
- 6.8 Recycling containers – Blue cans have been placed or will be placed shortly at Interboro (2), Belmont (2), Hays (1), Hoffman (1).
- 6.9 Meeting with LBGC President – Ms. Spinnraker met with the president of the Lansdowne Boys & Girls Club:
- 6.9.1 Park Day Banner – LBGC has offered to pay for the Park Day banner
- 6.9.2 Bleachers at Hoffman Park – LBGC has offered to rehab the bleachers at Hoffman if the Borough will provide the materials.
- 6.9.2 Hoffman pavilion – The Borough and LBCG will both be searching for funding for a new pavilion. In order to move forward the following is necessary: a sketch plan, site surveys, review of zoning, and documented location of potential structures. Potential plans will also need to take into consideration the existing Greenway project, and other interested parties, such as the River Keepers. Mr. Totaro has requested that the LBGC submit a grant application for a Barra Foundation Grant, which would support the sketch plan process.
7. Recreation Department Park Management
- 7.1 Ordinance No. 1255 – Ms. Spinnraker distributed copies of Ordinance No. 1255, which amends Chapter 77 of the Code of the Borough of Lansdowne, entitled ‘Recreation and Park Board,’ to clarify the roles and responsibilities of the Recreation and Park Board.
- 7.1.1 77-4 Supervision of areas and facilities – (amendment only)… ‘The Recreation and Park Board shall not install or cause to be installed any equipment, fixtures, structures or furniture in any public park or cause significant physical change to the character, aesthetic, or land-use functions of parks beyond the scope of repairs and maintenance without first obtaining the approval of the Borough Council.’
- 7.2 Goals/Priorities for next 3-5 years – tabled
- 7.3 ADA compliance – tabled
- 7.4 Event assessments – tabled
- 7.5 Interboro, Belmont site plans – tabled
8. Task List – no updates at this time
9. Calendar of Events
- 9.1 Park Day – September 25, 1-4pm. Park Day task list distributed via e-mail for updates.
10. Next Board Meeting – Monday, September 20, 7:00 p.m. at Borough Hall.